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Finance and Administrative Services
Responsibilities
The Finance and Administrative Services Department is responsible for providing oversight and support for the City’s financial, administrative, and technology operations.
To ensure the financial integrity of the City, qualified and educated personnel of the highest moral standards are employed by the department and separated into four functional divisions to include:
The department prepares monthly financial reports and distributes these reports to the City Manager, Mayor and City Council in order to keep them informed of the expenditures of each department and the financial status of the City. As required, the Finance department records all City revenues; ensures that adequate funds are available to meet daily financial obligations; ensures departmental expenditures are within budget; prepares payrolls, accounts payable payments and accounts receivable transactions; monitors businesses to ensure appropriate licenses are obtained and performs cash and debt service management; provides contract and procurement oversight; prepares annual budgets; and assists external auditors in completing annual audits.
If you have received an invoice from the City of South Fulton Finance Department or Permitting Department, access the City of South Fulton Payment Portal to make a payment.
* This portal does not accept payments related to municipal court cases. Access the City of South Fulton Municipal Court payment portal to make a municipal court-related payment.
The function of the Controller’s office is
- to oversee the operation of general accounting,
- provide guidance on financial policy and to execute the coordination of internal accounting controls
- external audits, production of accurate financial statements
- and provide oversight of the Comprehensive Annual Financial Report (CAFR), ensuring the City’s compliance with all applicable requirements.
Mission & Responsibilities
The accounting department’s responsibility requires that we be service-oriented relative to the financial needs of all departments within the City and assure that all transactions adhere to the policies, procedures and rules established by the authoritative governing bodies and to accurately report the financial position of the City.
The Office of the Controller manages operation in:
- General Accounting
- Accounts Payable
- Accounts Receivable (click here for Online Payments)
Monthly Financial Reports
Financial Reports are prepared on a monthly basis to provide transparency and up to date information related to assets, liabilities, fund balance, revenues and expenditures.
Click the link below to view:
A Comprehensive Annual Financial Report is a very detailed, in-depth report of the city’s financial health.
Click the links below to view:
The function of the Budget office is to plan, prepare, implement and monitor the City’s operating and capital budgets. This office serves as a public resource by providing budget information to citizens.
View Adopted Budget and Presentations:
- FY21 Adopted Budget
- FY20 Adopted Budget
- FY20 Proposed Budget
- FY19 Adopted Budget
- FY19 Proposed Budget
- FY18 Adopted Budget
- FY18 Budget Presentation
View the City’s proposed budget hearing property taxes.
Maximize Revenue, Strengthen Compliance, and Promote Efficiency
The primary function of the Grants Administration Division is to manage a citywide grants portfolio inclusive of all federal, state and pass-through grants, and foundation grants. Additionally, the division monitors and enforces the grants management process by working with City departments to ensure the City of South Fulton is optimizing all available grant funding as well as meeting compliance and reporting requirements.
Mission
The mission of the Grants Administration Division is to strategically coordinate, oversee, and administer grants for the City of South Fulton by establishing processes that support end-to-end grants management activities consistent with federal, state and local requirements, thereby, achieving the greatest use and accountability of grant funding.
Vision
The City of South Fulton will be a model for innovative and effective grant programming and a recipient of choice for grantors while providing valuable services to its citizens.
| PRINCIPLES | ||
|---|---|---|
| Effective Grants Management Is…. | Supported By Best Practices… | And Sound Financial Management. |
*Innovative and effective programming *Diligent project management and compliance *Effective program implementation *Valuable and high impact services for COSF | *Portfolio strategy and planning *Streamlined, consistent, and coordinated administrative processes *Citywide oversight and monitoring *Standardized and accessible training | *Accurate and timely accounting practices *Understandable, transparent, and actionable data *Planned and allowable purchases and services |
WHAT IS A GRANT?
A Grant is a legal instrument which permits the funding agency to transfer money or anything of value to an eligible recipient to accomplish a public purpose of support as authorized by the applicable rules and regulations. Grants can be administered through a State agency as the pass- through agency or grants can be awarded directly by the funding agency to the grantee organization.
Types:
- Formula Grants: funding programs that are not competitive, however there are specific requirements and an application process. Each grant award amount is calculated by a formula, and actual funding amounts vary.
- Discretionary Grants: funding awarded directly by the funding agency to the eligible recipients, most often on a competitive basis. Some discretionary grants to organizations may be awarded on a non-competitive basis, often based on congressional direction.
Current Funding Partners
U.S. Department of Justice, Office of Justice Programs https://www.justice.gov/grants
U.S. Department of Justice, Bureau of Justice Programs https://www.bja.gov/funding.aspx
Federal Emergency Management Agency - FEMA https://www.fema.gov/grants
Georgia Department of Transportation - GDOT http://www.dot.ga.gov/PS/Local/LMIG
Chesney Fallen Firefighters Memorial http://www.gfbf.org/fire-service/chesneygrant/
Comcast NBCUniversal https://corporate.comcast.com/caresday
Firehouse Subs Public Safety Foundation https://firehousesubsfoundation.org
Contracts/Agreements
Contracts/Agreements, bidding and request for proposal (RFP) coordination. To enter into contracts and agreement with other governments (IGA) and entities and with private persons, firms and corporations.
View contracts and agreements that the City of South Fulton has agreed to.
Procurement
The Purchasing Department is the office responsible for the acquisition of supplies, services, and construction in support of the operations of the Municipality, which functions include:
- Contracts Management
- Doing Business With The City
- Procurement of Goods and Services
- Supplier Management
- Surplus Auctions