The City Clerk is the official record keeper for the City and responsible for recording the Council’s official actions in minutes, maintaining ordinances, resolutions, and agreements, coordinating records management and retention programs for the City.
The City Clerk attends, coordinates, and facilitates all City Council meetings, distribute agendas, take minutes and publicize all information which is required to be publicized by the law and maintains all City Council Records required by the City Charter.
The City Charter was established in 2017 and a copy is on file in the Clerk’s Office. The City Clerk is the custodian of the official City Seal and shall authenticate by his/her signature all documents adopted/accepted by the Mayor and Council of the City.
Contracts/Agreements, bidding and request for proposal (RFP) coordination. To enter into contracts and agreement with other governments (IGA) and entities and with private persons, firms and corporations.
The Clerk’s office will have a hand in helping create, distribute and coordinate communication related to bidding and purchasing. The office will be responsible for City official signatures, City Seal and maintaining records of all City Contracts.
View contracts and agreements that the City of South Fulton has agreed to.
Public records and records retention management are handled by the City Clerk’s office. To ensure transparency, the Clerk’s office will organize, maintain, archive and delete records according to Georgia Law and the City’s records retention schedule. The Clerk’s office will properly maintain public records and handle any open records request.
Georgia Open Records Act
Under the Georgia Open Records Act (O.C.G.A. §50-14-1), all public records are available for inspection and copying unless they are specifically exempted from disclosure under the law. Under the Open Records Request, if exempted, the City must cite to the provision of Georgia law that exempts the record from being produced. For documenting and clarifying the scope and timing of a request, it is best practice to make the request in writing.
Submit an open records request click. For additional questions, e-mail us at firstname.lastname@example.org.