Some public records and records retention management are handled by the City Clerk’s office, primarily with regard to City Council proceedings, oaths and acts. To ensure transparency, the Clerk’s office will organize, maintain, archive and delete records according to Georgia Law and the City’s records retention schedule. The Clerk’s office will properly maintain public records and handle any open records request.
Under the Georgia Open Records Act, all public records are available for inspection and copying unless they are specifically exempted from disclosure under the law. Under the Open Records Request, if exempted, the City must cite the provision of Georgia law that exempts the record from being produced. For documenting and clarifying the scope and timing of a request, it is best practice to make the request in writing.